Host your next party at the pool!
Members are welcome to reserve one of the decks for a private gathering during the active swim season which opens on Memorial Day weekend and closes on Labor Day weekend.
How it works
1. Request to a reserve a deck
At least two weeks in advance, select RESERVE A DECK on the menu above and use the form to request to reserve a deck.
2. Submit guest list & payment
By 10:00 am two days before your event, select SECURE RESERVATION on the menu above to provide the names of non-member guests invited to your event. Then pay the facility usage fee and purchase guest passes on your account payments page.
3. Have a party!
On the day of your event, select PARTY TIME! on the menu above to review the Check-in and Check-out process – arrival and set-up, guest check-in, clean-up after your private event, etc.
Scheduling
Rescheduling & Cancellation
The decks are a popular shared resource enjoyed by the membership. If you need to cancel or reschedule your reservation, please inform the Deck Reservations Manager as soon as possible so that your time-slot can be used by someone else. HRARA reserves the right to move your deck reservation to another deck- same date, same time, in the rare case that there is a rescheduled whole pool event where the pool requires the reserved deck for general use.
To contact the Deck Reservations Manager, go to the Contact Us form and select “Activities” under “Who do you want to contact?”
About the Decks
Upper Deck
17 ft. x 24 ft.
This elevated deck offers a great view of the lower pool. This can be helpful for supervising children who are competent swimmers while staying out of the fray.
Middle Deck
30 ft. x 23 ft.
This deck provides easy access to the lawn, making it a a great choice if you have little ones or guests who have difficulty navigating steps.
Lower Deck
20 ft. x 25 ft.
Set back from the lawn, this deck provides a peaceful, intimate setting for those who just want to enjoy each others company away from the hustle and bustle of the pool.
Reservation Accommodations
Parking
You may park up to 10 vehicles in the Holmes Run Pool parking lot. Additional vehicles must be parked at Woodburn ES. You are responsible for communicating to your guests where they may park.
Tables & Chairs
Tables and chairs on the decks and in the grassy picnic area are available for member use on a “first-come, first-served” basis. You may move any tables and chairs not currently in use by other members onto your reserved deck for your event. If you do so, you must restore them to their original location when your event is over.
Long Folding Tables
While long folding tables are also available for member use, they are sometimes locked in storage for safe keeping and may require assistance to access them. If you would like to use these tables, ask for assistance at the Front Desk to get them out of the storage room.
Fridge & Freezer
It is recommended that you bring your own cooler to store food and beverages. However, you may use the pool fridge or freezer if using a cooler is impractical. If you need access to the fridge or freezer, ask for assistance at the Front Desk to let you into the storage room.
Grills
Charcoal and propane grills are available to members on a “first come, first served” basis. You may use up to 2 grills for your event. Plan to bring your own grilling essentials such as charcoal, lighter fluid, long-reach lighter, and grill tools. If using the propane grill, please remember to turn it off after use.
Terms & Conditions
Reservation Restrictions
A deck reservation request may only be submitted by a HRARA shareholder, 18 years of age or older. Members are limited to 2 reservations per season. Reservations are granted on a first come, first served basis. No more than TWO events per time slot will be scheduled on a particular day. Members may not reserve the decks on peak weekends (see Hours), holiday weekends (Memorial Day, July Fourth, Labor Day), during swim meets, and during HRARA hosted events. Members should check the Calendar when considering when to host a private event.
Advanced Notice
Reservations must be made at least two weeks in advance to allow for the processing of the reservation and scheduling of lifeguards. It may take up to one week for a reservation to be reviewed and processed.
Rescheduling & Cancellation
The decks are a popular shared resource enjoyed by the membership. If you need to cancel or reschedule your reservation, please inform the Deck Reservations Manager as soon as possible so that your time-slot can be used by someone else. HRARA reserves the right to move your deck reservation to another deck- same date, same time, in the rare case that there is a rescheduled whole pool event where the pool requires the reserved deck for general use.
Facility Usage Fee
A $50 facility usage fee is required to use the decks for private events. Payment must be submitted no later than 10:00 am two days before your event or the reservation will be cancelled.
Guest List
A list of non-member guests is required so that they may enter the pool. Non-member guest lists are limited to 25 people. The headcount must be accurate plus or minus 5 guests. Guest lists MUST be submitted online no later than 10:00 am two days before your event or the reservation will be cancelled and the facility usage fee will not be refunded. Paper guest lists are not accepted.
Guest Passes
Guest passes are necessary for non-member guests over the age of 3 and MUST be purchased online no later than 10:00 am two days before a reservation. The Front Desk DOES NOT sell guest passes directly to members or guests. Guest passes are non-refundable.
Host Arrival & Departure Time
Member hosts must arrive ON TIME at the arrival time stated on the reservation. The Deck Reservations Manager will be waiting to greet you at your stated arrival time. Please respect their personally volunteered time with your punctuality. If you need to change your arrival time or are running late, please let the Manager know.
Guest Arrival & Departure Time
Member hosts may not begin setting up on the deck until the reservation start time and must be cleaned up and off the deck by the end of the reservation time. Guest arrival and departure time should be scheduled to allow time for set-up and clean-up within the reserved time slot.
Check-in/Check-out
You are required to check in at the Front Desk at the beginning of your reservation and check out before leaving. All non-member guests MUST check in at the front desk. See “Managing Your Event” under the “How it Works” tab above for detailed “Check-in/Check-out” instructions.
Decorum & Safety Responsibilities
For the sake of safety, security, and enjoyment of all individuals, you and your guests must abide by HRARA rules. You are responsible for your guests, ensuring that they know and follow the rules and that they behave appropriately and safely while visiting the pool.
Clean-up & Damages
You are responsible for clean-up related to the event and for damages caused by any gross or willful misconduct by you or your guests. This includes collecting and carrying all of your trash and recyclables up to the parking lot and putting them in the dumpster and recycling bins. Failure to clean up or incurring damage will result in denial of future deck reservations. Incurring damage will result in a fine to cover repairs.
Waiver
You and your guests waive all rights, claims, causes of action and rights of action against HRARA and the HRARA board of directors and officers for any property damage or personal injury arising from the use of the facility unless caused by willful negligence of HRARA. During your group’s usage of the facility, HRARA will operate with normal safety precautions, including lifeguards, however due to the increase of the number of users in the facility from your group, it will also be necessary that you be responsible for the monitoring of the safety of your group.
1. Request to Reserve a Deck
Use the form below to request to reserve a deck. Reservations must be made at least two weeks in advance. Once your reservation has been approved, you will need to secure it by paying your facility usage fee, providing the names of the non-member guests invited to your event, and making sure you have enough guest passes in your account to cover all of your non-member guests. All are due no later than 10:00 am two days before your event or your reservation will be released.
Reservation Restrictions
A deck reservation request may only be submitted by a HRARA shareholder, 18 years of age or older.
Members are limited to 2 reservations per season. Reservations are granted on a first come, first served basis. No more than TWO events per time slot will be scheduled on a particular day.
Advanced Notice
Reservations must be made at least two weeks in advance to allow for the processing of the reservation and scheduling of lifeguards. It may take up to one week for a reservation to be reviewed and processed.
Deck Reservation Request Form
* You must log into your account to view this form.
* This form is best viewed on a laptop or desktop and may not display properly on a phone.
2. Secure Your Reservation
Once your reservation has been approved, you will need to secure it by paying your facility usage fee, provide the names of the non-member guests invited to your event, and making sure you have enough guest passes in your account to cover all of your non-member guests. You may do this as soon as approval is granted. However, it must be submitted no later than 10:00 am two days before your event or your reservation will be released.
1. Submit your guest list
Use the form below to submit your non-member guest list.
2. Make your payment
Select MEMBERSHIP / MANAGE ACCOUNT on the menu above and navigate to PAYMENTS / MAKE A PAYMENT. Select Facility Usage Fee and the number of Day Guest Passes that you need before proceeding to payment.
* Guest passes CANNOT be purchased at the Front Desk.
* Guest passes are non-refundable.
Facility Usage Fee
A $50 facility usage fee is required to use the decks for private events. Payment must be submitted no later than 10:00 am two days before your event or the reservation will be cancelled.
Guest List
A list of non-member guests is required so that they may enter the pool. Non-member guest lists are limited to 25 people. The headcount must be accurate plus or minus 5 guests. Guest lists MUST be submitted online no later than 10:00 am two days before your event or the reservation will be cancelled and the facility usage fee will not be refunded. Paper guest lists are not accepted.
Guest Passes
Guest passes are necessary for non-member guests over the age of 3 and MUST be purchased online no later than 10:00 am two days before a reservation. The Front Desk DOES NOT sell guest passes directly to members or guests. Guest passes are non-refundable.
Guest List Submission Form
* You must log into your account to view this form.
* This form is best viewed on a laptop or desktop and may not display properly on a phone.
3. Party Time!
Hosts MUST to check-in at the Front Desk.
Check-in
1. Arrive on time
You may not begin setting up on the deck until your reservation start time. Consider setting the start time of your event at least a half hour after your reservation start time. You may arrive a few minutes early to check in at the Front Desk first.
2. Notify the Front Desk
Upon arrival, check-in at the Front Desk to let them know that you are present.
3. Confirm your guest list
Confirm that they have your guest list and are ready to check-in your guests.
4. Locate your deck
A Deck Reserved sign should be hanging on your deck. If it is not, request that it be done. This sign is also your Facility Usage Clean up Checklist (it is on the back side) for when you check-out.
5. Orient your guests
For the sake of safety, security, and enjoyment of all individuals, familiarize your guests with the HRARA Pool Rules and make sure they behave appropriately and safely while visiting the pool.
Hosts MUST to check-out before leaving.
Check-out
1. Depart on time
You must be cleaned up and off the deck by the end of your reservation time. Consider setting the end time of your event at least a half hour before your reservation end time.
2. Check your Clean up Checklist
At the end of your event, locate the Deck Reserved sign hanging on the front of the deck. Remove the clipboard and flip the sign over to find the Facility Usage Clean up Checklist on the back. Use the checklist to make sure you have properly cleaned up the deck and then follow the instructions to finish checking out.
3. Clean up the deck
- Turn off the propane grill if you used it.
- Remove all decorations, trash, and food (remove anything that you were keeping in the fridge or freezer; dispose of or take home leftover food).
- Clean up spills or messes on tables or decks; wipe down the tables and chairs.
- Return the tables and chairs to where you originally found them.
- Remove any personal belongings and place any stray guest items in the lost and found area in the upper bath house.
4. Take your trash to the dumpster
You are responsible for taking ALL of your trash up to the dumpster in the parking lot. Do not leave ANY trash behind on the decks.
5. Notify the Front Desk
Let the Front Desk know your event is finished. The pool manager will walk through the space with you to check that the deck is fully cleaned up and that you have taken your trash to the dumpster.
